What a New Booster Club President Should Know About Running a Booster Club

by Jim Connelly, founder of BoosterSpark

Running a booster club can be a rewarding experience, but it also comes with various responsibilities and challenges. As a new booster club president, here are some essential things you should know:

1. Understand the Purpose:
   • Familiarize yourself with the club's mission and purpose. Ensure that all club activities align with this mission.
2. Familiarize Yourself with the Bylaws:
   • Review the club's bylaws, which are the rules and regulations governing the organization. Ensure compliance with them and be prepared to amend them if necessary.
3. Build a Strong Team:
   • Appoint or work closely with a dedicated and diverse group of officers and volunteers to share responsibilities and workload.
4. Financial Management:
   • Maintain transparent and accurate financial records.
   • Obtain access to the club's bank account(s) and credit card processing account.
   • Develop a budget for the club's activities and ensure responsible spending.
   • Explore fundraising options to support your club's initiatives.
5. Communication:
   • Establish effective communication channels with club members, parents, school administrators, and the community.
   • Keep everyone informed about upcoming events, meetings, and fundraising efforts.
6. Legal and Tax Compliance:
   • Understand the legal requirements for running a nonprofit organization or booster club in your area.
   • Ensure the club maintains its tax-exempt status and complies with tax laws.
7. Event Planning:
   • Plan and coordinate events carefully, considering logistics, budget, and safety.
   • Delegate responsibilities for events to various club members or committees.
8. Inclusivity and Equity:
   • Promote an inclusive environment that welcomes all members of the community.
   • Ensure equity in access to resources and opportunities for students.
9. Networking:
   • Build relationships with school staff, parents, local businesses, and other community organizations.
   • Seek partnerships and sponsorships that can benefit the club.
10. Record Keeping:
    • Maintain accurate records of meetings, financial transactions, and member participation.
    • Keep track of club history for future reference.
11. Fundraising Strategies:
    • Explore various fundraising strategies, such as merchandise sales, membership and sponsorship drives, and events.
    • Evaluate the effectiveness of each fundraising method and adapt as needed.
12. Risk Management:
    • Develop safety protocols for events and activities to minimize potential risks.
    • Consider liability insurance to protect the club and its members.
13. Conflict Resolution:
    • Be prepared to handle conflicts and disputes among club members or parents diplomatically and professionally.
14. Succession Planning:
    • Plan for leadership transitions by grooming potential future leaders within the club.
15. Continuous Learning:
    • Stay informed about best practices in booster club management through conferences, workshops, and networking with other club leaders.
16. School Policies:
    • Familiarize yourself with school policies that may affect the club's activities and ensure compliance.

Leading a booster club can be a fulfilling experience when done well, as it directly contributes to the success and well-being of the students and the school community.