Booster Club Treasurer Duties & Responsibilities

by Jim Connelly, founder of BoosterSpark

The duties of a booster club treasurer can vary depending on the specific organization and its bylaws, but generally, the treasurer is responsible for managing the financial aspects of the booster club. Here are some common responsibilities:

1. Financial Record Keeping: Maintain accurate and detailed financial records for the booster club. This includes keeping track of all income and expenses, such as fundraising proceeds, membership dues, and expenditures.
2. Budgeting: Work with the club's leadership to create an annual budget that outlines expected revenues and expenses. Ensure that the club operates within its budgetary constraints.
3. Banking: Open and maintain a bank account in the name of the booster club. Deposit all funds collected by the club into this account and ensure that all withdrawals and expenditures are properly documented.
4. Financial Reporting: Prepare regular financial reports (e.g., monthly or quarterly) to provide to the booster club's board of directors and members. These reports should include a summary of income, expenses, and the current financial status of the club.
5. Reconciliation: Reconcile the booster club's bank statements with the club's financial records to ensure accuracy and identify any discrepancies.
6. Receipts and Invoices: Keep copies of all receipts and invoices related to club expenses. Ensure that all expenses are authorized and have appropriate supporting documentation.
7. Fundraising Oversight: Monitor and track funds raised through various fundraising activities. Ensure that the funds are used for their intended purposes and that they are properly accounted for.
8. Tax Compliance: Ensure that the booster club complies with all applicable tax laws and regulations. This may include filing necessary tax forms and maintaining tax-exempt status if applicable.
9. Financial Policies: Help develop and enforce financial policies and procedures for the booster club to ensure transparency and accountability in financial matters.
10. Audit Preparation: Assist in the preparation for any financial audits or reviews that may be required by the club's bylaws or regulatory authorities.
11. Membership Dues: Collect and record membership dues, if applicable.
12. Financial Planning: Work with the club's leadership to plan for future expenses, fundraising goals, and financial sustainability.
13. Communication: Communicate regularly with the club's board and members about the financial status of the organization. Be available to answer questions and provide financial updates as needed.
14. Compliance: Ensure that the booster club follows all relevant laws and regulations, including any specific rules or guidelines set forth by the school or organization it supports.

It's important for the booster club treasurer to be organized, detail-oriented, and trustworthy, as they are responsible for managing the club's finances and ensuring that funds are used appropriately to support the club's mission and activities. Additionally, they should work closely with other club officers and maintain transparency in financial matters.