What Are the Positions in a Booster Club?

Booster club positions can vary slightly from club to club, but the majority of successful clubs will have the following booster club positions, each having its own roles and responsibilities, and often collaborating with other positions and volunteers:

Executive Board

President

The president serves as the backbone of the booster club. Their responsibilities include leading meetings, setting strategic goals, liaising with school administrators, and ensuring compliance with regulations. A strong leader can increase engagement and drive revenue by up to 40%, according to nonprofit management studies. More

Vice President

The vice president supports the president and often manages specific projects, such as fundraising initiatives. This role is crucial for succession planning; 65% of nonprofit leadership transitions happen internally, making the VP position a training ground for future presidents. More

Treasurer

Managing finances is a critical responsibility. The treasurer oversees budgeting, tracks expenses, and ensures transparency in financial reporting. IRS guidelines state that 501(c)(3) organizations must maintain accurate financial records, making this role indispensable. More

Secretary

Record-keeping and communication are at the heart of the secretary’s role. They document meeting minutes, maintain membership lists, and distribute important information. BoosterSpark helps streamline these tasks with built-in communication tools.More

Committee Coordinators

Membership Coordinator

The Membership Coordinator designs and presents profitable membership plans to the club for approval; makes those plans available via the club's website; sources and orders all membership benefits; coordinates delivery of member benefits to each member; makes an accurate database of all member data accessible to the club leadership team. More

Sponsorship Coordinator

The Sponsorship Coordinator designs and presents profitable sponsorship plans to the club for approval; makes those plans available via the club's website; sources and orders all sponsorship benefits; coordinates delivery of sponsor benefits to each sponsor; makes an accurate database of all sponsor data accessible to the club leadership team. More

Spirit Wear / Shop Coordinator

The Spirit Wear / Shop Coordinator sources spirit wear; orders spirit wear; maintains an accurate inventory of spirit wear; manages store staff; makes spirit wear available for purchase online; makes an accurate database of all spirit wear sales data accessible to the club leadership team.

Concessions Coordinator

The Concessions Coordinator sources concessions; orders concessions; maintains an accurate inventory of concessions; manages concessions staff; makes an accurate database of all concessions sales data accessible to the club leadership team.

Per-Fundraiser Coordinator (one for 5K, one for auction, one for golf tournament, etc)

It is wise to have a coordinator for each fundraiser your booster club conducts. The coordinator will manage and be the point person for all things related to the fundraiser (scheduling, obtaining permits, reserving venues, creating a theme, finding sponsors, collaborating with the Support Team, planning the fundraiser, managing volunteers, etc).

Scholarship Coordinator

The Scholarship Coordinator publicizes available scholarships by coordinating with the school's student services department; collects applications during the application window; recruits volunteers to review applications; ensures an unbiased, impartial review and selection process; shares the names of scholarship recipients with the Executive Board; attends any award ceremony hosted by the school and presents scholarships to recipients. More

Support Team

Volunteer Manager

The Volunteer Manager publicizes volunteer opportunities; builds relationships with new volunteers; thanks volunteers after events for their service; fosters parent involvement; records contact information of interested volunteers; gathers volunteer needs from coordinators; connects interested volunteers with volunteer opportunities via one-to-one communication; requests volunteers and donations from the community via school‑wide email blasts; manages online sign up forms; reminds volunteers of their commitment as due dates approach. More

Website Manager

The Website Manager manages content on the club's website. They ensure the website contains timely, accurate information about events, news, and the organization. More

Social Media Manager

The Social Media Manager regularly posts club news on Facebook, Instagram, YouTube, Threads, TikTok, etc.

Publicity Manager

The Publicity Manager maintains the club's brand; designs visual communications (posters, social media content, etc); composes email blasts sent to parents, staff, and/or students to publicize events or recruit volunteers; composes and publishes a regular club newsletter; assists with writing or proofreading the website, etc.

Photographer

The Photographer records events, fundraisers, meetings, and other club activities. Photos can be used on the website, on social media, and other communication tools.

Videographer

The Videographer records and edits videos of club events & fundraisers. Videos can be a great communication tool on social media.

Non-Voting Ex-Officio Members

The Principal, Athletic Director, and/or Coaches can be non-voting, ex-officio members of your club. This means they are able to provide guidance to the club, foster open and friendly communication between the booster club and the entity the club supports, develop a strong bond between the organizations, but are not able to vote on any club matters.